What we hear
The site is waiting on a decision.
What we doFrom week one, we list every decision your team needs to make and the date it is needed by, so the site is never left waiting for an answer.
Why fit-outs run late
Fit-outs slip in the gaps.
Between your team, the landlord, the designer and the contractor, small questions wait for answers. Each one costs days, and every week past your move-in date costs rent.
What we hear
The quote was one number. The final bill was another.
What we doEvery variation is priced and approved by you in writing before it is built, and you see cost against budget in every weekly report.
What we hear
The move-in date slipped. Twice.
What we doOne dated programme covers every trade, the landlord's works and your own deliveries, like IT and furniture. When something moves, you hear about it that week, with a plan to recover.
What we manage
From brief to handover, on one programme.
As your project manager, we act for you, not the contractor. We plan the job, run the tender, check the work on site and keep the costs honest. Tap any line to see what it covers.
Example programme · 16 weeksWeek 1
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We turn your headcount, the way your team works and your move-in date into a written brief and a realistic budget, before anything is drawn.
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We work with your designer, or ours, until the drawings are complete enough to price properly. Gaps left in the drawings become variations later.
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Contractors price the same drawings. We compare the bids line by line, check what each one has left out, and recommend the one to appoint.
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The contractor is appointed, the dated programme is agreed with everyone, and the site is set up with the building's management.
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The contractor builds. We check the work on site against the drawings and the specification, so problems are fixed before they are covered up.
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Every variation is priced and approved by you in writing before it is built. Valuations are checked against the work actually done.
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Snagging, testing, as-built drawings and manuals, so your team moves into a finished office, not a building site.
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A written report every week, from the first week to handover: progress, cost against budget, next week's plan, and the decisions we need from you.
Led by AvadContractor's works, supervised by AvadWeekly report
The weekly report
Every week, you know where you stand.
One short report in plain words, written for the people who sign off the budget, not only the people who read drawings.
- Progress by trade, with photos from site
- Cost against budget, and every variation
- The plan for next week
- Risks, and what we are doing about them
- Decisions we need from you, with dates
Weekly reportOffice fit-out · Week 9 of 16
ExampleOn programmeWithin budget
Progress by trade
- PartitionsDone
- CeilingsOn track
- Power and dataOn track
- FlooringStarted
- JoineryIn workshop
- FurnitureOrdered
Budget
CommittedApproved variationsRemaining
Decisions needed from you
- Approve the boardroom fabricBy Thursday
- Confirm meeting room screen sizesBy next Monday
Next week
- Close the ceilings in the open plan
- Start floor finishes in zone A
- Measure the glass partitions on site
From site this week
Design and build
Prefer one contract? We'll design and build it too.
Some companies would rather hand over the whole job. We take your brief through concept design, 3D renders, plans and elevations, then deliver the fit-out ourselves, with the same weekly report.
- 01Concept and 3D rendersSee the finished space before anything is built, and change it on screen.
- 02Plans, elevations and specificationDrawn complete enough to price properly and build without guesswork.
- 03Build, report, hand overWe deliver the fit-out and report to you every week until handover.
From one of our concept design presentations, for a cafe fit-out. Offices get the same package: renders, plans, elevations and a specification.
For procurement
Ready for your tender file.
Bidding us into a tender? These are the basics your procurement team will ask for, and we will send copies with our proposal.
NCA registeredRegistered with the National Construction Authority.
KRA tax compliantTax compliant with the Kenya Revenue Authority.
Weekly written reportsPart of every project we manage, from the first week to handover.
Nairobi and nearby countiesWhere we take on office fit-out and project management work.
Ask for our certificates
We send copies of our NCA registration and KRA tax compliance certificate for your file.
Questions
Straight answers.
Anything else? Email us or ask on WhatsApp. A real person answers.
We already have a contractor. Can you still manage the project?
Yes. That is what project management is for. We act for you, check the contractor's work, programme and costs, and report to you every week. We can step in at any stage, though the earlier the better.
We already have an interior designer. Do you work with them?
Yes. We coordinate their drawings with the contractor and the building, and make sure the design is complete enough to price before it goes to tender.
When should we bring you in?
As early as you can, ideally while you are still choosing a space or agreeing the brief. A problem is cheapest to fix before it is drawn, and most expensive once it is built.
Can the work happen while our team is still in the office?
We plan the works around your operations and the building's rules, and agree times for noisy or disruptive work with you before we start.
What exactly is in the weekly report?
Progress by trade with photos from site, cost against budget including every variation, the plan for next week, risks and how we are handling them, and the decisions we need from your side, with dates.
Should we choose project management or design and build?
If you already have a designer or a contractor, or want to run a competitive tender, choose project management. If you would rather have one company and one contract for the whole job, choose design and build. Not sure? Send us your brief and we will talk it through.
Where do you work?
Nairobi and nearby counties. Not sure if your office is in range? Send us the location and we will tell you.
Start here
Send us your brief.
A few details are enough to start. We will come back to you with questions and next steps.
